BOARD OF COUNTY COMMISSIONERS BUSINESS MEETING  
TUESDAY, JULY 8, 2025  
AGENDA  
Tuesday, July 8, 2025  
Invocation – Darrin Kessler  
1:30 PM  
1:30 PM  
Hearing Room  
1.  
Call to Order  
a.  
b.  
c.  
Pledge of Allegiance  
Attorney Certification of Agenda  
Commissioners Disclosure for Items on This Agenda  
2.  
3.  
Ceremonies/Proclamations  
a. Honoring YANA Founder Nikki Brooker.  
Consent Agenda  
a. Approval of Business Meeting Minutes from June 24, 2025.  
Attachments:  
b. Approval of Land Use/Public Hearing Minutes from June 22, 2025.  
Attachments:  
c. Approval of Vouchers July 1, 2025  
Andrew Copland, Director of Finance — Finance Department  
The attached printout lists vouchers and electronic funds transfers requiring Board approval.  
Vouchers  
$ 3,267,339.45  
$
Electronic Funds Transfers  
Handwritten Checks  
Purchasing Card Charges  
Election Judges  
$
$
$
947,246.60  
5,290.32  
TOTAL:  
$ 4,219,876.37  
All vouchers, electronic fund transfers, and election judge payments have been approved and  
signed by a department authorized signer or an elected official. The department authorized  
signer or an elected official acknowledges the item or service is within the approved  
budgetary spending authority (Colorado Revised Statutes Title 29, Article 1) and is pursuant  
to Douglas County policies.  
Attachments:  
d. Approval of Vouchers July 8, 2025  
Andrew Copland, Director of Finance — Finance Department  
The attached printout lists vouchers and electronic funds transfers requiring Board approval.  
Vouchers  
$ 8,636,504.71  
$
Electronic Funds Transfers  
Handwritten Checks  
Purchasing Card Charges  
Election Judges  
$
$
$
236,299.31  
TOTAL:  
$ 8,872,804.02  
All vouchers, electronic fund transfers, and election judge payments have been approved and  
signed by a department authorized signer or an elected official. The department authorized  
signer or an elected official acknowledges the item or service is within the approved  
budgetary spending authority (Colorado Revised Statutes Title 29, Article 1) and is pursuant  
to Douglas County policies.  
Attachments:  
e. Clear Ballot Group, Inc., Purchase of 6 new PFU fi-8950 Ballot Scanning Units in the  
Amount of $190,290.00.  
Codie Winslow, Chief Deputy Clerk & Recorder — Clerk and Recorder  
Clear Ballot Group, Inc., Purchase of 6 new PFU fi-8950 ballot scanning units in the amount  
of One Hundred Ninety Thousand Two Hundred Ninety Dollars ($190,290.00). This  
purchase will replace current ballot scanning equipment that is reaching end-of-service.  
Attachments:  
f. 2025-2026 Colorado Department of Human Services, Jail Based Behavioral Health Services  
Program: Subrecipient All Health Network Public Contract for Services in the Amount of  
$347,188.00.  
Philip Domenico, Division Chief — Sheriff  
The Douglas County Sheriff’s Office has received a JBBHS program Contract from the  
Colorado Department of Human Services (CDHS), Behavioral Health Administration for  
JBBHS inmate re-entry services for the period of July 1, 2025 through June 30, 2026.  
Since 2013, the Douglas County Sheriff’s Office Detentions Division has been receiving  
JBBHS Program funding through CDHS. A portion of the JBBHS program budget is  
allocated to provide mental health counseling, substance abuse counseling, competency  
enhancement, and re-entry services to qualifying inmates released from the Douglas County  
Detention Facility. The entire JBBS program funding in the amount of $575,000 was  
approved by the Board of County Commissioners on May 15, 2025. AllHealth will,  
therefore, be a Subrecipient of the Department of Human Services JBBHS Program funding  
for a total amount of $347,188.  
Attachments:  
g. Purchase Order to OJ Watson in the Amount of $441,724.00 Under the City & County of  
Denver Master Supplier Contract Number SC-00003211.  
Brian Franklin, Assistant Director, Fleet Services — Facilities and Fleet & Emergency  
Support Services  
The Fleet Services Division of Facilities, Fleet & Emergency Support Services, requests  
approval of a purchase order in the 2025 adopted budget for OJ Watson to upfit two Road &  
Bridge ADD assets. The chassis for the following upfits will be requested under a separate  
agenda.  
Road & Bridge Fund 31100  
ADD - Single Axle Plow Truck 1  
ADD - Single Axle Plow Truck 2  
$220,862.00  
$220,862.00  
$441,724.00  
Attachments  
OJ Watson Quote RPS925  
City and County of Denver Contract SC-00003211  
Attachments:  
h. Purchase Order to TransWest Truck Trailer RV in the Amount of $591,325.00, Under  
Sourcewell Contract #032824-DAI.  
Brian Franklin, Assistant Director, Fleet Services — Facilities and Fleet & Emergency  
Support Services  
The Fleet Services Division of Facilities, Fleet and Emergency Support Services Department  
is requesting approval for a purchase order in the 2025 adopted budget to TransWest Truck  
Trailer RV from the Road & Bridge Fund 31000.474300 for the replacement one (1) Western  
Star 49X chassis and two (2) new/additional Freightliner 108SD chassis.  
The following units will be replaced or added.  
· Western Star 49X chassis (unit 15018)  
· ADD - Freightliner 108SD #1  
· ADD - Freightliner 108SD #2  
$198,577.00  
$196,374.00  
$196,374.00  
TOTAL $591,325.00  
Attachments  
· TransWest - Western Star 49X quote  
· TransWest - Freightliner 108SD quote  
· Sourcewell contract #032824-DAI  
Attachments:  
i. Sempera Public Contract for Services for Next Gen Support in the Amount of $48,000.00.  
Jim Brown, Chief Technology Officer — Information Technology  
We seek the Board’s approval to extend administrative support for the county-wide rollout of  
NextGen for Teams. This support is critical to ensuring timely documentation, reporting, and  
metrics tracking throughout implementation.  
The cost to extend support is $48,000, funded from the IT Technology Fund, 800900. With  
this extension, the total projected vendor spend with Sempera will exceed $198,000.  
This request aligns with the strategic goal of modernizing collaboration tools across the  
County and ensuring a smooth, well-documented transition for all departments.  
Attachments:  
j. Webolutions Public Notices Web Re-Platform Project in the Amount of $24,985.00.  
Jim Brown, Chief Technology Officer — Information Technology  
The Webolutions Public Notices Web Re-Platform project will improve the County’s Public  
Notices website. We seek Board approval because this project will put our annual vendor  
spend at $109,785.00 in 2025. The total cost of this project is $24,985.00, and it has been  
budgeted from the Technology Fund, 800900.  
Attachments:  
k. ALKU, LLC Public Contract for Services, Third Amendment for ADP Support and  
Implementation in the Amount of $279,400.00.  
Mike Wise, Sr. Manager Application Services — Information Technology  
Funding request to cover professional services from two external consultants to support the  
configuration, testing, and deployment of ADP Workforce Now modules. The consultants  
will assist with validating system setup, optimizing workflows, configuration, data integrity  
checks, and knowledge transfer. This work is part of the broader ADP implementation  
project and is critical to ensuring a successful system go-live before year-end. Funding is to  
cover expenses for the two consultants through end of year 2025. The cost is $279,400.00  
and is budgeted from the Technology Fund, 800900.  
Attachments:  
l. Subgrantee Agreement for Older Adult Homemaker and Personal Care Services Between  
Douglas County and ACASA Senior Care in the Amount of $110,080.00.  
Jennifer D’Ambrosio, Community Programs Coordinator — Community Services  
This request is for approval of the subgrantee agreement for older adult homemaker and  
personal care services between Douglas County and Rocky Mountain In Home Care, Inc. dba  
ACASA Senior Care in the amount of $110,080. This subgrantee agreement will provide a  
total of 2,560 hours of services to older adults in Douglas County. The term of the agreement  
is July 2025 through June 2026.  
Attachments:  
m. Subgrantee Agreement for Older Adult Chore and Assisted Transportation Services Between  
Douglas County and Aging Resources of Douglas County in the Amount of $114,965.00.  
Jennifer D’Ambrosio, Community Programs Coordinator — Community Services  
This request is for approval of the subgrantee agreement for older adult chore and assisted  
transportation services between Douglas County and Aging Resources of Douglas County  
(ARDC) in the amount of $114,965. This subgrantee agreement will provide 534 hours of  
chore services and 2,827 one-way trips to older adults in Douglas County. The term of the  
agreement is July 2025 through June 2026.  
Attachments:  
n. Subgrantee Agreement for Assisted Transportation Between Douglas County and Castle  
Rock Senior Activity Center in the Amount of $200,760.00.  
Jennifer D’Ambrosio, Community Programs Coordinator — Community Services  
This request is for approval of the subgrantee agreement for assisted transportation between  
Douglas County and Castle Rock Senior Activity Center (CRSAC) in the amount of  
$200,760. This subgrantee agreement will provide 5,736 one-way trips to older adults in  
Douglas County. The term of the agreement is July 2025 through June 2026.  
Attachments:  
o. Subgrantee Agreement for Older Adult Homemaker and Personal Care Services Between  
Douglas County and Home Instead in the Amount of $197,839.00.  
Jennifer D’Ambrosio, Community Programs Coordinator — Community Services  
This request is for approval of the subgrantee agreement for older adult homemaker and  
personal care services between Douglas County and VanHamme Enterprise, LLC dba Home  
Instead in the amount of $197,839. This subgrantee agreement will provide a total of 5,347  
hours of services to older adults in Douglas County. The term of the agreement is July 2025  
through June 2026.  
Attachments:  
p. Subgrantee Agreement for Older Adult Homemaker and Personal Care Services Between  
Douglas County and Visiting Angels in the Amount of $115,138.00.  
Jennifer D’Ambrosio, Community Programs Coordinator — Community Services  
This request is for approval of the subgrantee agreement for older adult homemaker and  
personal care services between Douglas County and Three Bears Capital Corp dba Visiting  
Angels in the amount of $115,138. This subgrantee agreement will provide a total of 2,503  
hours of services toolder adults in Douglas County. The term of the agreement is July 2025  
through June 2026.  
Attachments:  
4.  
Regular Agenda  
a. Acceptance of Equipment Awarded by the Department of Homeland Security North Central  
Region / Urban Area Security Initiative - EOD Response Vehicle (Bomb Truck) - Matching  
Funds Required in the Amount of $60,000.00.  
Michael McIntosh, Division Chief — Sheriff  
The Douglas County Sheriff’s Office Bomb Squad requires a modernized EOD response  
vehicle (bomb truck) to ensure the safety of our community and personnel during high-risk  
incidents involving explosive devices, hazardous materials, and CBRN threats. Our current  
vehicle is aging and no longer meets the operational demands of our bomb technicians in the  
field.  
The new EOD response vehicle requires a matching fund contribution of $60,000, which  
will support the full purchase of the truck through available grant opportunities. This vehicle  
is essential to enhance response capabilities, improve safety, and ensure continued service to  
the citizens of Douglas County.  
Douglas County Sheriff’s Office is categorized within the North Central Region (NCR) of  
the Colorado Homeland Security Plan. Based upon input by the Urban Area Security  
Initiative (UASI) Public Safety and Security Subcommittee, items needed throughout the  
North Central Region are considered for funding as it becomes available. Through this  
process, the Douglas County Sheriff’s Office is submitting for matching fund approval for  
the following item for use by the Douglas County Bomb Squad:  
Item #1 - EOD Response Vehicle (Bomb Truck) - Matching Funds Required: $60,000.00  
Attachments:  
b. Acceptance of Equipment Awarded by the Department of Homeland Security North Central  
Region / Urban Area Security Initiative - Andros Spartan Vehicle Assembly (Robot) in the  
Amount of $365,476.00.  
Michael McIntosh, Division Chief — Sheriff  
The Douglas County Sheriff’s Office Bomb Squad requires an upgraded robotic platform to  
ensure the safety of our community and personnel during high-risk incidents involving  
explosive devices, hazardous materials, and CBRN threats. Our current robot is outdated and  
limits our ability to operate effectively in dangerous environments.  
The new robot, costing $365,476, will enhance our ability to safely respond to complex  
threats, manage multiple incidents simultaneously, and ensure we continue to provide the  
highest level of protection to the citizens of Douglas County.  
Douglas County Sheriff’s Office is categorized within the North Central Region (NCR) of  
the Colorado Homeland Security Plan. Based upon input by the Urban Area Security  
Initiative (UASI) Public Safety and Security Subcommittee, items needed throughout the  
North Central Region are considered for funding as it becomes available. Through this  
process, the Douglas County Sheriff’s Office was awarded the following items for use by the  
Douglas County Bomb Squad:  
Item #1 - Andros Spartan Vehicle Assembly (Robot) $365,476.00  
Attachments:  
c. Purchase Order and Application to Professional Rodeo Cowboys Association for a Total  
Purse of $167,125.00 for the 2025 Douglas County Rodeo.  
Zach Burns, Fairgrounds Manager, FFESS — Fairgrounds Operations  
One of the main attractions at the Annual Douglas County Fair & Rodeo is the four (4) PRCA Rodeo  
Performances. The recent growth of our Rodeo has propelled the event into the PRCA's Playoff  
Series. This premier class of PRCA Rodeos is reserved for only the top 60 rodeos as rated on purse  
(prize money for rodeo contestants) alone. For our event to continue to grow, it is pivotal for  
Douglas County to remain among the best in the PRCA Playoff Series. In addition to allowing our  
Rodeo to attract the best athletes in the sport, the Playoff Series distinction also gives our event  
national exposure and increases our event sponsorship reach.  
Attachments:  
d. Construction Contract with JHL Constructors, LLC for the County Line Road (Broadway to  
University) Improvement Project, in the Amount of $28,602,670.17, Douglas County Project  
# CI 2020-013.  
Benjamin Pierce, P.E., Capital Improvements Supervisor — Department of Public Works  
Engineering  
The objective of this project is to widen and reconstruct County Line Road between  
University Blvd (SH 177) and Broadway to include two general purpose lanes in each  
direction to match the typical section of County Line Road on either side of the project  
limits. This project also addresses existing roadway geometric and drainage deficiencies,  
resulting in a safer and more environmentally friendly roadway. As a result of federal funds  
being used for project construction, a noise analysis was conducted, requiring the project to  
construct noise mitigation walls on the north side to shield affected residents.  
On March 31, 2025, Douglas County Public Works Engineering solicited bids for the County  
Line Road (Broadway to University) Improvements Project. Nine (9) bids were  
electronically delivered to Douglas County on May 6, 2025, by 2:00 PM. Bid results are as  
follows:  
CONTRACTOR TOTAL BID  
JHL Constructors, LLC $28,602,670.17  
TWX $29,174,700.00  
SEMA Construction, INC $29,272,162.65  
Jalisco International, Inc. $29,977,347.00  
Harper Brothers Construction LLC $31,001,961.55  
Ames Construction Inc $33,395,010.00  
FNF Construction, Inc. $33,837,748.50  
WW Clyde, Inc.  
$36,708,154.00  
CEI$40,388,582.35  
Engineers Estimate $31,427,420.00  
All bids were reviewed and JHL Constructors, LLC was determined to be the lowest  
responsive bidder. JHL’s bid proposal was reviewed by Douglas County and CDOT; and both  
agencies determined JHL’s proposal to be in compliance with the contract requirements for  
this federal aid project. Staff is recommending awarding a construction contract to JHL for an  
amount not to exceed $28,602,670.17.  
Funding for this regional multi-modal construction project includes $12,582,000 in federal  
funds from CDOT through the executed Intergovernmental Agreement (IGA) dated October 5,  
2022. In accordance with the executed IGA, as construction advances, the County will invoice  
CDOT monthly to be reimbursed for 80% of the actual work completed, until the County has  
received the total federal funding allocated to the project. Douglas County and the City of  
Centennial executed an IGA (dated May 21, 2024) regarding this project, and based on the  
revised total construction cost, their contribution will be $4,499,741.97, with $3,000,000 being  
provided in Fiscal Year 2025 and the remaining contribution in Fiscal Year 2026. Similarly,  
Douglas County and the City of Littleton executed an IGA (dated May 21, 2024) regarding  
this project and will be contributing $2,000,000 in Fiscal Year 2025. A summary of the total  
construction cost and all project funding sources are as follows:  
TOTAL CONSTRUCTION COSTS*  
Design Services During Construction (FHU) $174,140.00  
Construction Management and Material Testing (Benesch) $3,200,000.00  
Construction (JHL) $28,602,670.17  
TOTAL CONSTRUCTION COSTS $31,976,810.17  
PROJECT CONTRIBUTIONS*  
Federal Funding $12,582,000.00  
Douglas County $12,895,068.20  
City of Centennial $4,499,741.97  
City of Littleton $2,000,000.00  
TOTAL CONSTRUCTION COSTS $31,976,810.17  
* Note: Per the terms of the various executed IGAs, a final rectification of contributions will  
be completed at the end of the project to account for actual costs rather than contracted costs  
This construction project is a completion date contract with a duration of 730 days, with an  
anticipated notice to proceed date of no earlier than July 14, 2025, and completion date of July  
14, 2027. Not all project funding is available or required in fiscal year 2025 at the time of this  
contract award.  
This Project requires utilizing “Incremental Encumbrances,” which means that not all the  
County’s funds to pay for the work for the entire Project will be encumbered in fiscal year  
2025.  
In accordance with the Project Special Provisions (Addendum #3), the Contractor’s  
compensation beyond the current year is contingent upon continuing availability of County  
appropriations for this Project, and the Contractor shall not perform work that creates a  
financial obligation for the County exceeding the approved encumbrance amount(s).  
Encumbrance of County funds will be done in phases for each fiscal year, with the first phase  
of funding in fiscal year 2025 being encumbered upon execution of this Contract. Subsequent  
phases of funding, for all future fiscal years, will need to be encumbered utilizing a Douglas  
County Option Letter. The County Manager may issue a unilateral Option Letter to increase  
the total Project encumbrance amount to reflect an increase in funds appropriated for this  
construction contract for an amount that reflects County Commissioner approval and adoption  
of its 2026 County Budget or subsequent year project budgets that require future County  
Commissioner approvals.  
For the first phase of construction, at the time of award, $15,000,000 in funds are currently  
available in fiscal year 2025 to be encumbered for this construction contract; and these funds  
are more than adequate to cover JHL’s current anticipated Payment Schedule, where they  
anticipate expenditures will not exceed $10,000,000 in 2025.  
Funding for fiscal year 2025 requires utilizing a single purchase order at the time of award of  
this construction contract, as shown below:  
$15,000,000 from Fund 230, Business Unit 800461  
This initial purchase order will be enough to cover project expenditures well into fiscal year  
2026. In 2026, the purchase order will be increased to cover the entire cost of the project, as  
shown below:  
$13,602,670.17 from Fund 230, Business Unit 800461  
Douglas County will utilize Option Letters to increase encumbrances for this contract once the  
County completes its ongoing supplemental budget processes to recognize the contributed  
funds from CDOT, the City of Centennial, and the City of Littleton, making them available for  
expenditures.  
Attachments:  
5.  
Citizen Comments / Organization Comments - If Time Allows  
At this time, you are welcome to comment about any topic other than those that appeared on  
today’s agenda. This is an opportunity to share your thoughts and ideas with us.  
Please state your name and where you reside prior to making comments. You will have up  
to 3 minutes.  
Any Disruptive behavior, such as impeding officials, refusing to leave when asked, or  
attempting to disrupt the meeting, may result in criminal charges.  
Commissioner comments, if any, will follow all citizen comments.  
6.  
7.  
8.  
Commissioner Comments  
Other Business  
County Manager  
a. County Manager Report.  
Attachments:  
Adjournment  
**The Next Business Meeting Will be Held on Tuesday, July 22, 2025 @ 1:30 p.m.**  
9.