BOARD OF COUNTY COMMISSIONERS BUSINESS MEETING  
TUESDAY, FEBRUARY 18, 2025  
AGENDA  
Tuesday, February 18, 2025  
Invocation – Jason Van Divier  
1:30 PM  
1:30 PM  
Hearing Room  
1.  
Call to Order  
a.  
b.  
c.  
Pledge of Allegiance  
Attorney Certification of Agenda  
Commissioners Disclosure for Items on This Agenda  
2.  
Ceremonies/Proclamations  
a. Payment in Lieu of Taxes (PILT) Federal Funding Provided to Fire Protection Districts  
Assisting in Coverage of the Pike National Forest Lands in Douglas County.  
Approve, acknowledge, and distribute checks to the fire districts represented at the meeting.  
— Emergency Management  
Michael Alexander, Director, Emergency Management  
Beginning in 2002 and every year thereafter, Douglas County has provided supplemental funding for  
the five (5) fire districts that respond to incidents in the Pike National Forest area of Douglas  
County. These districts are the Jackson 105 Fire, Larkspur Fire, Mountain Communities Volunteer  
Fire, North Fork Fire, and West Douglas Fire.  
For 2025, the County approved $100,000 to be distributed amongst the six (6) districts. These  
districts responded 151 times to the Pike National Forest in 2024. The 2025 distribution is based on a  
cost per call set at $662.00. The final numbers were rounded to distribute an even $100,000.00 as  
follows:  
Jackson 105 Fire  
Larkspur  
Mountain Communities 52 calls  
16 calls  
10 calls  
$ 10,598.33  
$ 6,626.34  
$ 34,430.33  
North Fork Fire  
West Douglas Fire  
West Metro Fire  
TOTAL  
37 calls  
33 calls  
$ 24,500.33  
$ 21,852.33  
3 calls  
$100,000.00  
$ 1,992.34  
b. Resolution Recognizing School Resource Officers.  
Approve Resolution.  
Douglas County Commissioners  
Your Douglas County community is served by the largest School Resource Office team in the state.  
The Douglas County Sheriff’s Office employs 43 officers who protect every elementary, middle, and  
high school in unincorporated Douglas County. The Board of Douglas County Commissioners is  
proud to invest in this program annually and to recognize these specialized officers with School  
Resource Officer Appreciation Week Feb. 17-21.  
SRO Recognition_February 18_  
Attachments:  
3.  
Consent Agenda  
a. Approval of Vouchers February 18, 2025  
Approval. — Finance Department  
Andrew Copland, Director of Finance  
The attached printout lists vouchers and electronic funds transfers requiring Board approval.  
Vouchers  
$ 14,181,667.85  
$ 1,000,000.00  
$ 4,397,258.87  
$
Electronic Funds Transfers  
Handwritten Checks  
Purchasing Card Charges  
Election Judges  
$
TOTAL:  
$ 19,578,926.72  
All vouchers, electronic fund transfers, and election judge payments have been approved and  
signed by a department authorized signer or an elected official. The department authorized  
signer or an elected official acknowledges the item or service is within the approved  
budgetary spending authority (Colorado Revised Statutes Title 29, Article 1) and is pursuant  
to Douglas County policies.  
02.18.25 BOCC  
Attachments:  
b. Following the Recommendation of Assessor’s Office to Settle BAA Appeal.  
Approval of the Settlement Agreement as Recommended by the Assessor’s Office and to  
Authorize the Douglas County Attorney’s Office to Sign the Proposed Stipulation. — County  
Attorney  
Ashley Chamberlain, Paralegal  
The Assessor's Office has requested a reduction in value for the following property. The  
values of the subject property has been appealed from the Board of County Commissioners  
(“BOCC”) sitting as the Douglas County Board of Equalization (“BOE”) to the State Board  
of Assessment Appeals (“BAA”). This case may not be settled without approval of the  
BOCC. The Attorney's Office will need settlement authority from the BOCC before signing  
the stipulation with the taxpayer. The information in this memo is a summary of the  
settlement justification offered by the Assessor's Office.  
Board Memo 2.18.25  
Attachments:  
c. Purchase of Replacement Ballistic Vests for Douglas County Sheriff’s Office Commissioned  
Staff Under Galls GSA Contract #47QSWA21D008H in the Amount of $164,043.40.  
Request the Board approve the issuance of the purchase orders to Galls under GSA Contract  
#47QSWA21D008H for the replacement of 76 ballistic vests and plates for 76 commissioned  
officers. — Sheriff  
Captain Troy McCarty  
For 2025, the Douglas County Sheriff’s Office needs to complete the replacement of (76) ballistic  
vests and plates for our commissioned staff. The vest and plates have a five-year warranty which is  
tracked by Professional Standards when the replacements are due. All pricing is based is based upon  
Gall’s GSA Contract #47QSWA21D008H for Point Blank Carrier and Plates which is attached. The  
breakdown by fund is below:  
General Fund - $89,392.45  
LEA Fund = $57,544.40  
School Resource Fund = $25,383.10  
Sufficient funding is included in the 2025 Adopted Budget. Individual purchase orders will be  
submitted to Purchasing upon approval by the BOCC to move forward.  
Galls GSA Contract  
Galls Armor Quote  
Attachments:  
d. 2024 FY State Criminal Alien Assistance Program Funding Award Acceptance in the  
Amount of $94,061.00.  
Request that the Board approve acceptance of the 2024 SCAAP award. — Sheriff  
Captain Phil Domenico  
The Sheriff’s Office continues to submit a yearly funding application, with the assistance of  
Justice Benefits, Inc. (JBI), to the Bureau of Justice Assistance for SCAAP funding. The  
application is based on personnel costs incurred for housing illegal aliens at the Douglas  
County Detention Facility. On January 16, 2025, a funding award to Douglas County in the  
amount of $94,061.00 was announced pertaining to the 2024 FY application.  
Based on this award amount, $15,049.76 (16%) is due to Justice Benefits, Inc. per the  
contractual agreement for compiling and preparing the inmate and personnel data for the  
application. This payment to JBI may not be paid from the grant award and, therefore, is  
requested to be approved and added to the Detentions Division budget as supplemental  
funding to enable payment of the invoice to JBI.  
It is anticipated that the funds will be utilized for inmate health care costs. The acceptance  
process is electronic, so there are no signatures required.  
Award_Package_FAW-187975  
Attachments:  
e. 2025 Tyler Technologies Software Maintenance Purchase Order per the Approved Software  
Renewal Agreement Dated December 18, 2023, with Costs Shared by the Douglas County  
Emergency Communications Services Authority in the Annual Amount of $576,402.29 with  
the County Portion Amount at $324,375.42 and the Douglas County Emergency  
Communications Services Authority Portion Amount at $252,026.87.  
Request that the Board approve the request for a purchase order to Tyler Technologies in the  
amount of $324,375.42 for the 2025 software renewal maintenance portion for the Douglas  
County Sheriff’s Office. — Sheriff  
Lieutenant Kirk Ring  
The attached purchase order request is for the Douglas County Sheriff’s Office portion of the  
2025 Software Maintenance as outlined in the Approved Renewal Agreement dated  
December 18, 2023. The total agreement cost is $576,402.29 with the Douglas County  
Sheriff’s Office portion being $324,375.42 and the Douglas County Emergency  
Communications Services Authority (DCECSA) paying the remaining amount of  
$252,026.87.  
PO2025 Tyler Technologies $324,375.42  
Attachments:  
f. Sixth Amendment to the Allied Universal Security Services Public Contract for Services for  
2025 Justice Center and County Building Security in the Amount of $1,206,532.00.  
Request that the Board approve and sign the Sixth Amendment through DocuSign. —  
Facilities and Fleet & Emergency Support Services  
Captain Philip Domenico  
On January 11, 2022, the Board of County Commissioners awarded RFP #045-21 to Allied  
Universal Security Services. Four one-year options to extend the related agreement were  
included for the following:  
1) Robert A. Christensen Justice Center  
2) Highlands Ranch Substation (HRSS)  
3) Wilcox Building, Miller Building, and the parking structure  
4) Park Meadows Motor Vehicle Office  
5) Highlands Ranch Motor Vehicle Office  
6) Human Services Building  
7) Lansing Point  
This Sixth Amendment increases guard service at the Wilcox Building and Miller Building  
from January 13, 2025, through June 1, 2025, for the Wilcox remodel project. Additional  
service to pay guards for lunch ($6,677.55). Additional guard service for September through  
December 2025 for Elections to have a guard during the election period ($19,310.85), and  
increases the Maximum Contract Liability from $1,180,543.20 to $1,206,532.  
Adequate funding is appropriated in the 2025 adopted budget for the Sheriff’s Office and  
Facilities Management, and separate purchase orders will be processed accordingly upon  
approval of the Sixth Amendment.  
2025 Sixth Amendment Allied Security_02042025  
Attachments:  
g. 2024 Equitable Sharing Agreement and Certification Report.  
Request the Board approve the electronic submission of the 2024 ESAC report. (Note:  
Despite the signature lines in the documents, signatures are not actually required for  
submission, however, for recordkeeping purposes the document is being processed via  
DocuSign). — Sheriff  
Sonia Steranko, Budget & Logistics Manager  
The U.S. Department of Justice requires that all state and local law enforcement agencies  
participating in the Equitable Sharing Program submit an ESAC report each year delineating  
the use of federal forfeiture funds received and expended. The report for the 2024 calendar  
year must be submitted electronically by February 28, 2025 for the Douglas County Sheriff's  
Office to remain in compliance and to be eligible to receive future distributions of forfeited  
funds.  
All expenditures reflected on the 2024 ESAC report fell within the federal guidelines in  
terms of permissible uses of the funds received and were approved by the Douglas County  
Sheriff's Office Seizure Board.  
2024 ESAC County Approval_013025  
Attachments:  
h. Purchase Order for the County’s Portion of Funding for Douglas County Colorado State  
University Extension as Approved in the 2025 Budget in the Amount of $484,100.00.  
Approval of the $484,100.00 Purchase Order for Douglas County Extension Services. —  
Facilities and Fleet & Emergency Support Services  
Tim Hallmark, Facilities, Fleet & Emergency Support Services  
The Memorandum of Understanding between Colorado State University and Douglas County  
for Extension Services was updated in 2018 and continues in full force and effect unless  
either party terminates the MOU. The County funding pays for a portion of salary costs based  
upon an agreed-upon formula and provides a set amount for annual operation. The County is  
involved on a quarterly basis and reimburses CSU for Extension services based on actual  
expenditures up to the Purchase Order amount that was approved in the County’s 2024  
annual budget. The budgeted amount for 2025 remained the same as the 2024 budgeted  
amount.  
DC-MOU-CSU Extension  
Attachments:  
i. Purchase Orders to HSS Security Systems Integration for Various Access Control & Security  
Camera Upgrade Projects Approved in 2025 Adopted Budget in the Amount of $331.405.00.  
Approval of purchase order to HSS Security Systems Integration for the procurement and  
installation of security cameras and panels for various 2025 approved projects for a grand  
total of $331,405.00. — Facilities and Fleet & Emergency Support Services  
Jason Petalas, Safety and Security Manager  
The Security Division of Facilities, Fleet & Emergency Support Services received approval  
in the 2025 Adopted Budget to complete a variety of security projects, including replacing  
discontinued access control panels and upgrading security cameras, various security  
components, and labor. In 2019, the department completed the Invitation for Bid process for  
security components (IFB #037-19) and cameras (IFB #036-19). Upon review of the  
respective bid responses, each bid was awarded to HSS Security Systems Integration.  
Purchase orders for 2025 to be completed are for the following projects:  
Elections - Camera/Access Control Replacement  
CSU Extension office - Added Security Equipment  
$29,750.00  
$6,630.00  
Justice Center Panel Refresh  
$35,430.00  
Justice Center Phase 4 - Camera Replacement & Licenses $146,340.00  
Parker Yard - Security Camera Replacement  
Fairgrounds - Security Camera Replacement  
Annual Preventative Maintenance - Package #2  
$41,200.00  
$39,980.00  
$15,200.00  
Equipment Stock  
$16,875.00  
Grand total of purchase orders to HSS Security Systems = $331,405.00  
DougCo JC 2025 quote rev1  
Attachments:  
DougCo Elections quote  
DougCo CSU 2025 quote  
DougCo JC Panel Refresh 2025 quote  
DougCo Parker Yard quote  
DougCo Fairgorunds ALL quote rev1  
DougCo service quote  
DougCo ACC7 licenses Equipment box sale quote  
j. Acceptance of a Secondary Storm Drainage Easement from Stander, LLC for Chatfield  
Industrial Park - Block 1 - Lot 7 - 1st Revision (3900 Norwood Drive) to Provide Access to  
the Private Stormwater System to Perform Maintenance in the Event the Owner Fails to  
Adequately Maintain said Facilities, Douglas County Project No. DV2023-193.  
Approval of the Storm Drainage Easement — Department of Public Works Engineering  
Chuck Smith, Engineer III  
This Storm Drainage Easement is located on Chatfield Industrial Park - Block 1 - Lot 7 - 1st  
Revision (3900 Norwood Drive) and encompasses swales, pipes, and a detention/water  
quality pond. The stormwater infrastructure serves the site improvements. This Storm  
Drainage Easements will provide Douglas County access to the private stormwater system to  
perform maintenance in the event the owner fails to adequately maintain said facilities.  
Chatfield Industrial Drainage Easement  
Attachments:  
k. Acceptance of General Warranty Deed from Edward Boyd and Nadine Boyd Regarding  
Right-of-Way for the West I-25 Frontage Road Relocation Project, in the Amount of  
$88,660.00; Douglas County Project No. CI 2020-015.  
Staff recommends the BCC approve the right-of-way acquisition and authorize the Chair to  
accept and record the GWD. — Department of Public Works Engineering  
Dirk Zender, Real Property Acquisition Specialist II  
On August 13, 2024, the Board of County Commissioners approved a Construction Contact  
with Holcim-WRC to relocate the West I-25 Frontage Road from the east side of the BNSF  
railroad tracks to the west side to increase roadway safety and enhance mobility (the  
“Project”). The County is responsible to construct the portion of the relocated frontage road  
(referred to as Dawson Trails Blvd) between Tomah Road and the Town of Castle Rock’s  
municipal boundary approximately 1 mile to the north, which will then ultimately tie into the  
future I-25/Crystal Valley Parkway Interchange.  
The Project was bid with an additional Schedule B to add improvements to the Tomah  
Road/Bear Dance Drive Intersection consisting of minor widening of Tomah Road, a mill  
and overlay of the existing roadway pavement section and a slight realignment of Bear Dance  
Drive (the “Additional Project Improvement”). In order to construct and maintain the  
Additional Project Improvements, the County needs to acquire additional roadway  
right-of-way from a parcel of real property owned by Edward Boyd and Nadine Boyd  
(“Boyd”). County staff has discussed the Additional Project Improvements with Boyd and  
reached agreement on the acquisition of the right-of-way.  
I-25 Frontage Rd.Boyd GWD  
Attachments:  
l. FY2024 RMHIDTA Grant Modification #4 Decreases the Amount by $29,141.90 with a  
New Total Amount of $1,344,063.04.  
Request the Board Chair review and approve the modification by signing where indicated. —  
Finance Department  
Andrew Copland, Director of Finance  
Douglas County serves as the fiscal agent for the Rocky Mountain High Intensity Drug  
Trafficking Area (RMHIDTA) and as such is required to accept the annual grant award as  
well as any modifications to the original grant award made by the national HIDTA program.  
Modification 4 made to the 2024 award decreases the award by $29,141.90 which now totals  
$1,344,063.04. These funds were reprogrammed to Adams County for major DTO  
expenditures. Modifications require the approval of the BOCC.  
Mod_Ltr_Version_4_G24RM0004A  
Attachments:  
4.  
Citizen Comments / Organization Comments - If Time Allows  
•
•
At this time, you are welcome to comment about any topic other than those that appeared on  
today’s agenda. This is an opportunity to share your thoughts and ideas with us.  
Please state your name and where you reside prior to making comments. You will have up  
to 3 minutes.  
•
•
Obscenity and any comments calling for criminal or violent action are prohibited.  
Commissioner comments, if any, will follow all citizen comments.  
5..  
6.  
7.  
8.  
Commissioner Comments  
Other Business  
County Manager  
Adjournment  
**The Next Business Meeting Will be Held on Tuesday, March 11, 2025 @ 1:30 p.m.**