BOARD OF COUNTY COMMISSIONERS BUSINESS MEETING  
TUESDAY, JUNE 10, 2025  
AGENDA  
Tuesday, June 10, 2025  
Invocation – Darrin Kessler  
1:30 PM  
1:30 PM  
Hearing Room  
1.  
Call to Order  
a.  
b.  
c.  
Pledge of Allegiance  
Attorney Certification of Agenda  
Commissioners Disclosure for Items on This Agenda  
2.  
3.  
Ceremonies/Proclamations  
a. Girl Scout Gold Award for Abigail Reynolds.  
Consent Agenda  
a. Approval of Business Meeting Minutes from May 27, 2025.  
Minutes Business Meeting 05.27.2025  
Attachments:  
b. Approval of Land Use/Public Hearing Minutes from May 27, 2025.  
Minutes LU_PH Meeting 05.27.2025  
Attachments:  
c. Approval of Vouchers June 3, 2025  
Andrew Copland, Director of Finance — Finance Department  
The attached printout lists vouchers and electronic funds transfers requiring Board approval.  
Vouchers  
$ 1,529,628.66  
$
Electronic Funds Transfers  
Handwritten Checks  
Purchasing Card Charges  
Election Judges  
$
$
$
653,248.74  
TOTAL:  
$ 2,182,877.40  
All vouchers, electronic fund transfers, and election judge payments have been approved and  
signed by a department authorized signer or an elected official. The department authorized  
signer or an elected official acknowledges the item or service is within the approved  
budgetary spending authority (Colorado Revised Statutes Title 29, Article 1) and is pursuant  
to Douglas County policies.  
06.03.25 BOCC  
Attachments:  
d. Approval of Vouchers June 10, 2025  
Andrew Copland, Director of Finance — Finance Department  
The attached printout lists vouchers and electronic funds transfers requiring Board approval.  
Vouchers  
$ 2,950,210.87  
$
Electronic Funds Transfers  
Handwritten Checks  
Purchasing Card Charges  
Election Judges  
$
$
$
157,502.45  
916,091.11  
TOTAL:  
$ 4,023,804.43  
All vouchers, electronic fund transfers, and election judge payments have been approved and  
signed by a department authorized signer or an elected official. The department authorized  
signer or an elected official acknowledges the item or service is within the approved  
budgetary spending authority (Colorado Revised Statutes Title 29, Article 1) and is pursuant  
to Douglas County policies.  
06.10.25 BOCC  
Attachments:  
e. Following the Recommendation of Assessor’s Office to Settle BAA Appeal.  
Jeffrey Garcia, County Attorney — County Attorney  
The Assessor's Office has requested a reduction in value for the following property. The  
values of the subject property has been appealed from the Board of County Commissioners  
(“BOCC”) sitting as the Douglas County Board of Equalization (“BOE”) to the State Board  
of Assessment Appeals (“BAA”). This case may not be settled without approval of the  
BOCC. The Attorney's Office will need settlement authority from the BOCC before signing  
the stipulation with the taxpayer. The information in this memo is a summary of the  
settlement justification offered by the Assessor's Office.  
Board Memo 6.10.25  
Attachments:  
f. Purchase Order to Power Equipment Company for $168,496.00 Utilizing Sourcewell  
Contract #060122-BAI.  
Brian Franklin, Assistant Director, Fleet Services — Facilities and Fleet & Emergency  
Support Services  
The Fleet Services Division of Facilities, Fleet, and Emergency Support Services requests  
approval for a purchase order in the 2025 adopted budget to Power Equipment Company to  
purchase a Bomag 211 D-5 roller to replace unit 15015.  
This acquisition will be funded from Road & Bridge 31000.474300.  
Attachments  
•
•
Power Equipment Company  
$168,496.00  
Sourcewell-Caterpillar Contract #060122-BAI  
DOUGLAS COUNTY HWY.-2025-5-13 (1) (1)  
BOMAG Contract 060122  
Attachments:  
g. Contract and Purchase Order for the 2025 Douglas County Fair & Rodeo Concert Headliner  
in the Amount of $150,000.00.  
Zach Burns, Fairgrounds Manager, FFESS — Fairgrounds Operations  
Staff recommends approval of the Agreement and Purchase Order with Foxfire, Inc. for Dustin  
Lynch's headliner performance at the 2025 Douglas County Fair & Rodeo opening concert. The  
Contract includes a guaranteed minimum payment of $150,000.00, plus 80% of net box office  
receipts exceeding $233,282.50.  
Staff collaborated with Romeo Entertainment Group-awarded IFB #061-23 for Concert Production  
Services-to identify potential performers for the July 25, 2025, concert. Due to budget constraints  
and venue capacity, the list of available artists was limited. After outreach to several candidates, the  
staff received a verbal commitment from Dustin Lynch.  
During a work session held on November 26, 2024, the Board of County Commissioners (BOCC)  
approved proceeding with contract negotiations with Romeo Entertainment to secure a headliner for  
the 2025 Fair & Rodeo.  
A - DUSTIN LYNCH - Castle Rock, CO - 07.25.25 (1)  
Attachments:  
h. Amendment No. 1 of the Denver Regional Council of Governments Older Americans Act  
Contract EX24015 in the Amount of $704,422.00, with a Required County Contribution of  
$88,094.00 for a Project Total of $792,516.00.  
Jennifer A. D’Ambrosio, Community Programs Coordinator — Community Services  
This request is for approval of Amendment No. 1 of the Denver Regional Council of  
Governments (DRCOG) Older Americans Act (OAA) contract EX24015 for older adult  
services and assisted transportation in the amount of $704,422. A County contribution of  
$88,094 is required. The total cost of the project is $792,516. The term of this contract is  
extended, through June 30, 2026.  
Amendment 1 EX24025 Staff Report  
Attachments:  
i. Fee Waiver Request in the Amount of $250.00 for Douglas County School District Nutrition  
Services for the Free Summer Lunch Program at Challenger Regional Park.  
Steve Shoultz, CPRE, Assistant Director of Parks, Trails & Building Grounds — Department  
of Community Development  
The request is for a fee waiver in the amount of $250 from Douglas County School District  
Nutrition Services for the use of the Challenger Regional Park from May 28 through August  
2, 2025, to hold the Free Summer Lunch Program.  
Staff Report - 2025 Free Lunch Program Fee Waiver  
Attachments:  
j. Fee Waiver Request from the Amateur Radio Emergency Service of Douglas and Elbert  
Counties in the Amount of $1,560.00 for the Amateur Radio Field Days at 2025 at  
Rueter-Hess Reservoir.  
Steve Shoultz, CPRE, Assistant Director of Parks, Trails & Building Grounds — Department  
of Community Development  
The request is for a fee waiver from the Amateur Radio Emergency Service of Douglas and  
Elbert Counties for their use of Rueter-Hess Reservoir Pavilion and parking to host the  
annual Amateur Radio Relay League Field Days on June 27-29, 2025.  
Staff Report - Fee Waiver ARESDEC  
Attachments:  
k. Fee Waiver Request in the Amount of $7,260.00 from Highlands Ranch Community  
Association for the Annual Race Series at the East-West Regional Trail.  
Steve Shoultz, CPRE, Assistant Director of Parks, Trails & Building Grounds — Department  
of Community Development  
The request is for a fee waiver in the amount of $7,260 from Highlands Ranch Community  
Association for the use of the East-West Regional Trail to host their annual race series.  
Staff Report - 2025 Race Series Fee Waiver  
Attachments:  
l. Fee Waiver Request in the Amount of $8,470.00 from Highlands Ranch Community  
Association for the 2025 Concert Series at Highland Heritage Regional Park.  
Steve Shoultz, CPRE, Assistant Director of Parks, Trails & Building Grounds — Department  
of Community Development  
The request is for a fee waiver in the amount of $8,470 from Highlands Ranch Community  
Association and Highlands Ranch Cultural Affairs Association for the use of the Highland  
Heritage Regional Park to host the 2025 Concert Series.  
Staff Report - 2025 Summer Concert Series  
Attachments:  
m. Fee Waiver Request in the Amount of $2,420.00 from Highlands Ranch Community  
Association for the Annual Haunted Forest at the East-West Regional Trail.  
Steve Shoultz, CPRE, Assistant Director of Parks, Trails & Building Grounds — Department  
of Community Development  
The request is for a fee waiver in the amount of $2,420 from Highlands Ranch Community  
Association for the use of the East-West Regional Trail to host their annual Haunted Forest.  
Staff Report - Haunted Forest Fee Waiver  
Attachments:  
n. Public Contract for Services to provide Field Inspection and Support Services for Grigs Road  
Paving Phase 1 Project, with Ground Engineering Consultants, Inc., for an Amount not to  
Exceed $112,600.00, Douglas County Project No. CI 2021-032.  
Brian Schultz, CPII, Engineering Construction Manager — Department of Public Works  
Engineering  
This Public Contract for Services (PCS) consists of professional services for project-specific  
inspection and management work in support of the Grigs Road Paving Phase 1 Project.  
Ground Engineering Consultants, Inc., was previously selected to provide supporting  
inspection and testing services in 2023 on new development projects throughout Douglas  
County. We are requesting a new contract with Ground Engineering for field inspection and  
support services for the Grigs Road Paving Phase 1 Project, based on their qualifications,  
previous work performed, knowledge of the work, and fair and reasonable rates.  
The total proposed contract amount is $112,600.00. These funds will provide funding for two  
contracted project inspection staff, a primary inspector, and a secondary backup inspector, for  
the duration of the Grigs Road Paving Phase 1 Project’s ninety (90) day contract.  
Funding for this project will be provided by Business Unit 800100.478200, in Fund 200, for  
a total amount of $112,600.00.  
CONTRACT Ground Eng - Grigs Rd Paving Project Phase 1 - Brian  
Schultz CI2021-032  
Attachments:  
o. Payment Agreement to CORE Electric Cooperative Associated with the Hilltop Road  
Improvement Project, for a Total Amount of $1,437,068.84, Douglas County Project Number  
CI 2020-029.  
Benjamin Pierce, P.E., Capital Improvement Projects Supervisor — Department of Public  
Works Engineering  
The County has been coordinating utility relocations with CORE Electric Cooperative  
(CORE) to advance the widening and reconstruction of Hilltop Road from Legend High  
School to Alpine Drive. The coordination involves relocating CORE’s distribution line that  
is located adjacent to Hilltop Road. Since CORE’s existing overhead distribution line is  
55% located within County right-of-way and 45% located on private property within  
easements, CORE has agreed to split the relocation costs on a 55% County / 45% CORE  
basis. Douglas County’s share of the Construction fee for this work is $1,727,103.59 but the  
County has previously paid $290,034.75 for design and easement acquisitions which is  
credited to the construction cost for a total payment agreement amount of $1,437,068.84.  
Douglas County funding for this work is set aside in Fund 230, Business Unit 800156.  
Agreement for Service - CORE  
Attachments:  
p. Award of a Public Contract for Services to Olsson, Inc. for the Highlands Ranch Parkway  
(Broadway to Burntwood) Improvements Project, in the Amount of $412,284.00, Douglas  
County Project Number CI2025-023.  
Amy Strouthopoulos, P.E., Pavement Management Supervisor — Department of Public  
Works Engineering  
Highlands Ranch Parkway between Broadway and Burntwood is a concrete road that has  
exceeded its design life, with extensive chloride and fatigue damage. This section of roadway  
requires a high level of maintenance and replacement in the very near future.  
This contract will evaluate various design alternatives and ultimately determine the final  
roadway design concept to improve this intersection. It will also include all necessary design  
components to prepare construction documents for the bidding phase of the reconstruction  
project, which is currently planned for 2026.  
Olsson Inc. was selected to complete the 2050 Transportation Master Plan based on a  
Request for Proposals (RFP) selection process, which included the corridor study of  
Highlands Ranch Parkway referenced in the previous section. The proposed Public Contract  
for Services for Douglas County Project Number CI2025-023, Highlands Ranch Parkway,  
Broadway to Burntwood Improvements Project to Olsson Inc., will piggyback on that RFP  
selection process, as a Preferred Vendor. Olsson will be awarded a contract for an amount  
not to exceed $412,284.00. The contract expiration date will be December 31, 2025.  
Funding in the full amount of $412,284.00 will come from Business Unit 800100, Fund 200.  
Contract Olsson Inc - HR Parkway with Exhibits  
Attachments:  
q. Public Contract for Services to TST Infrastructure, LLC, for the 2023 Bannock Local  
Improvements District Project, in the Amount of $452,000.00, Douglas County Project  
Number CI 2023-032.  
Amy Strouthopoulos, P.E., Pavement Engineering Supervisor — Department of Public  
Works Engineering  
The County created the 2023 Bannock LID after petitions were received from the property  
owners within the LID. This LID will construct water and sanitary sewer mains, natural gas  
and electric mains, and roadway and drainage improvements that will allow the lots within  
the LID to become buildable lots. The County and the Perry Park Water and Sanitation  
District (PPWSD) are partnering to manage the design and construction of the  
improvements. The lot owners within the LID will be assessed an equal share of the total  
project costs of the improvements, including the cost of this design contract.  
TST Infrastructure is the PPWSD civil engineering consultant currently under contract to  
design water and sanitary sewer mains for the district, including for LIDs. To reduce costs  
and provide design efficiency for this LID, the County will utilize TST to complete the  
design of the roadway and drainage improvements in conjunction with the design of the  
water and sanitary sewer mains. Based on past performance on similar LID projects  
completed for the County and PPWSD, and their unique knowledge of the project and  
associated infrastructure (including a water storage tank and sanitary sewer lift station), staff  
is recommending using TST for the design work associated with the 2023 Bannock LID.  
Funding for this project is available in Business Unit 800732.443600, in Fund 350, for the  
amount of $452,000.00, to be reimbursed to this account in 2026 from the bank loan for the  
LID to be obtained once the construction contract is awarded.  
PCS Contract Only TST_BANNOCK LID Contract - BOCC 6_10_25  
- Dan R Amy S  
Attachments:  
r. Change Order No. 2 with Chato’s Concrete, LLC, for the 2025 Sidewalk Repair and Curb  
Ramp Retrofit Project, for an Additional Amount of $600,000.00, Douglas County Project  
Number CI 2025-001.  
Amy Strouthopoulos, P.E., Pavement Management Supervisor — Department of Public  
Works Engineering  
On March 11, 2025, the Board of County Commissioners approved a contract with Chato’s  
Concrete LLC in the amount of $2,737,650.00 for the 2025 Sidewalk Repair and Curb Ramp  
Retrofit Project (PO #2025333). Change Order Number 1 added $95,000.00 for the  
additional concrete work in the Rueter Hess Reservoir area for the Community Planning  
Department (funded by BU 850903, Fund 245). The current total contract amount is  
$2,832,650.00.  
For Change Order Number 2, there is a need for asphalt repairs within the Remuda Ranch  
subdivision, new curb and gutter construction along Russellville Rd., new intersection  
improvements at Miller Rd./East Parker Rd., curb and gutter repairs along Quebec St., and  
various emergency Repairs throughout Douglas County. The net result of Change Order  
Number 2 for this additional scope of work is $600,000.00. If approved, the new contract  
amount will be $3,432,650.00.  
Funding for this change order will come from Business Unit 800117, in Fund 230, for an  
additional $600,000.00. A budget reallocation approved by the Board of County  
Commissioners at the Business Meeting on May 27, 2025, was completed and provides this  
additional funding in BU 800117. A new PO will be requested. We are also requesting to  
extend the contract term by 60 additional days, or through September 13, 2025.  
Change Order #2 - 2025 Sidewalk Project - Chatos - new PO - Amy S  
Attachments:  
s. An Intergovernmental Agreement Between the Urban Drainage and Flood Control District  
dba Mile High Flood District and the Board of County Commissioners of the County of  
Douglas, Colorado, Regarding Funding of Major Drainageway Planning for Rampart Gulch  
and Unnamed Tributaries, Douglas County Project Number FC2025-004.  
Brad Robenstein, P.E., Drainage and Flood Control Engineer — Department of Public Works  
Engineering  
The Urban Drainage and Flood Control District (UDFCD) dba Mile High Flood District and  
Douglas County desire to work cooperatively on Major Drainageway Planning for the  
Rampart Gulch and Unnamed Tributaries watersheds. The purpose of this project is to  
develop a drainageway master plan to provide efficient stormwater drainage within this area.  
The proposed work includes mapping, fieldwork, hydrologic and hydraulic analyses, and the  
development of all reasonable alternatives so the most feasible master plan can be  
determined and justified within the area. In developing the master plan, consideration is  
typically given to cost, land use, existing drainage systems, known drainage and flooding  
problems, known and anticipated channel erosion problems, stormwater quality, right-of-way  
needs, existing wetland and riparian areas, and open space and wildlife habitat benefits. The  
Engineering Division has funding available for this project in business unit 30300, Fund 100.  
A Purchase Order will be processed to provide payment to UDFCD (dba MHFD) using these  
funds.  
Agency funding contributions required with this agreement are as follows:  
Douglas County: $100,000  
UDFCD:  
$100,000  
IGA MHFD - Rampart Gulch and Unnamed Tributaries - Brad  
Attachments:  
Robenstein  
t. An Intergovernmental Agreement Between the Urban Drainage and Flood Control District  
dba Mile High Flood District and the Board of County Commissioners of the County of  
Douglas, Colorado, Regarding Funding of Major Drainageway Planning and Flood Hazard  
Delineation for Willow Creek Tributaries Upstream of Englewood Dam, Douglas County  
Project Number FC2024-007.  
Brad Robenstein, P.E., Drainage and Flood Control Engineer — Department of Public Works  
Engineering  
The Urban Drainage and Flood Control District (UDFCD) dba Mile High Flood District and  
Douglas County desire to work cooperatively on Major Drainageway Planning for the  
Willow Creek Tributaries upstream of Englewood Dam. The purpose of the project is to  
develop a drainageway master plan to provide efficient stormwater drainage within this area.  
The proposed work includes mapping, fieldwork, hydrologic and hydraulic analyses, and the  
development of all reasonable alternatives so the most feasible master plan can be  
determined and justified within the area. In developing the master plan, consideration is  
typically given to cost, land use, existing drainage systems, known drainage and flooding  
problems, known and anticipated channel erosion problems, stormwater quality, right-of-way  
needs, existing wetland and riparian areas, and open space and wildlife habitat benefits. The  
Engineering Division has funding available for this project in business unit 30300, Fund 100.  
A Purchase Order will be processed to provide payment to UDFCD (dba MHFD) using these  
funds.  
Agency funding contributions required with this agreement are as follows:  
Douglas County:  
$10,100.00  
IGA MHFD - Willow Creek  
Attachments:  
u. Construction Contract for the Grigs Road Paving Project - Phase 1 to ESI (Elite Surface  
Infrastructure), in the Amount of $2,046,020.60, Douglas County Project Number CI  
2021-032.  
Brian Schultz, Engineering Construction Manager — Department of Public Works  
Engineering  
This project consists of extending the asphalt roadway west on Grigs Road from Daniels  
Park Road for approximately 1 mile to the East/West Trailhead and Pavilion parking lot. The  
project will also construct eight (8) new storm inlets including curb and gutter, in addition to  
replacing four (4) existing culvert crossings with new twenty-four (24) inch reinforced  
concrete pipe crossings and flared end sections.  
Bids were accepted on Tuesday, April 29, 2025, at 2:30 p.m. Six (6) bids were accepted and  
read. ESI (Elite Surface Infrastructure) was the low bidder. The low bid has been reviewed  
and determined to be in compliance with Douglas County's contract requirements. Bid  
results are as follows:  
CONTRACTOR  
TOTAL BID  
ESI  
$2,546,020.60  
$2,662,107.25  
Chavez Construction  
HCG Construction  
Brannan Sand & Gravel  
Elevated Excavating  
JARCCO Construction  
$2,820,159.00  
$3,327,189.08  
$3,785,860.00  
$4,394,116.15  
Engineer’s Estimate  
$3,235,391.00  
Average of Six (6) Bidders  
$3,255,908.68  
Staff is recommending entering a contract with ESI (Elite Surface Infrastructure). The total  
bid amounts include $750,000.00 in minor contract revisions; this amount will be decreased  
to $250,000.00. The contract will be awarded for the total amount of $2,046,020.60, for the  
Grigs Road Paving Project - Phase 1. Funding for this project will come from Business Unit  
800117.478200, in Fund 230, for a funding amount of $2,000,000 and from Business Unit  
800100.478200, in Fund 200, for a funding amount of $46,020.60.  
Contract - ESI for Grigs Rd Paving  
Attachments:  
v. Change Order Funded by Douglas County 911 Authority Board on Behalf of the County for  
Civil and Environmental Requirements for the Deckers Radio Site in the Amount of  
$596,148.00.  
Taylor Davis, Division Chief — Sheriff  
As a result of the environmental and historical studies the changes as described on the  
attached change order had to be made to the original contract with Motorola for the Deckers  
radio site.  
The Douglas County 911 Authority Board (DCECA) has agreed to fund this change order on  
behalf of the county as their additional contribution to the overall costs of this vital public  
safety communications project.  
CO1_Motorola Solutions_Decker Tower_PO2022993  
Attachments:  
11CCO Deckers Civil and Envromental Dec DRAFT_brl_v2  
w. FY2025 RMHIDTA Grant Agreement in the Amount of $1,104,204.00.  
Andrew Copland, Director of Finance — Finance Department  
Since 1997, Douglas County has applied for High Intensity Drug Trafficking Areas (HIDTA)  
funding through the Office of National Drug Control Policy (ONDCP). Douglas County also  
serves as the fiscal agent for the Rocky Mountain HIDTA program and as such is required to  
accept the annual grant award as well as any modifications to the original grant award made  
by the national HIDTA organization.  
The 2025 Grant Agreement totals $1,104,204.00 and runs from January 1, 2025, through  
December 31, 2026. Breakdown of initiatives is included in the official award document.  
This agreement requires the approval of the Board of County Commissioners. The funding  
for these initiatives has been appropriated in the 2025 Adopted Budget.  
RMHIDTA Award HID2525G0588-00  
Attachments:  
x. Resolution Prohibiting Signs in the Douglas County Board of County Commissioners’  
Chambers.  
Jeff Garcia, County Attorney — County Attorney  
A resolution prohibiting signs and other display material in the Board of County  
Commissioners hearing room.  
Resolution Signs  
Attachments:  
4.  
Regular Agenda  
a. Resolution in Support of Creating a Home Rule Charter Commission.  
Jeff Garcia, County Attorney — County Attorney  
A resolution supporting the creation of a Home Rule Commission at the June 24, 2025  
special election.  
Resolution Home Rule  
Attachments:  
5.  
Citizen Comments / Organization Comments - If Time Allows  
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At this time, you are welcome to comment about any topic other than those that appeared on  
today’s agenda. This is an opportunity to share your thoughts and ideas with us.  
Please state your name and where you reside prior to making comments. You will have up  
to 3 minutes.  
Any Disruptive behavior, such as impeding officials, refusing to leave when asked, or  
attempting to disrupt the meeting, may result in criminal charges.  
Commissioner comments, if any, will follow all citizen comments.  
6.  
7.  
8.  
Commissioner Comments  
Other Business  
County Manager  
a. County Manager Report.  
County Manager Report 6.10.25  
Attachments:  
Adjournment  
**The Next Business Meeting Will be Held on Tuesday, June 24, 2025 @ 1:30 p.m.**  
9.