BOARD OF COUNTY COMMISSIONERS BUSINESS MEETING  
TUESDAY, MARCH 12, 2024  
AGENDA  
Tuesday, March 12, 2024  
1:30 PM  
Hearing Room  
Disclaimer - This packet is provided for informational purposes only and is subject to change.  
Some documents may have been unavailable at the time this agenda was prepared. For  
additional information, contact the responsible staff person.  
Meetings Can Be Attended in Person or Remotely. See Instructions for Remote Participation at  
www.douglas.co.us/government/commissioners/meetings-and-agendas/  
Invocation – Jason Van Divier  
1:30 PM  
1.  
Call to Order  
a.  
b.  
c.  
Pledge of Allegiance  
Attorney Certification of Agenda  
Commissioners Disclosure for Items on This Agenda  
2.  
Consent Agenda  
a. Approval of Business Meeting Minutes from February 20, 2024  
Minutes BOCC BM 02.20.2024  
Attachments:  
b. Approval of Land Use/Public Hearing Minutes from February 20, 2024  
Minutes BOCC LU_PH 02.20.2024  
Attachments:  
c. Approval of Vouchers February 27, 2024  
Andrew Copland, Director of Finance — Finance Department  
02.27.24 BOCC  
Attachments:  
d. Approval of Vouchers March 5, 2024  
Andrew Copland, Director of Finance — Finance Department  
03.05.24 BOCC  
Attachments:  
e. Approval of Vouchers March 12, 2024  
Andrew Copland, Director of Finance — Finance Department  
03.12.24 BOCC  
Attachments:  
f. Follow the Recommendation of Assessor’s Office to Settle BAA Appeal.  
Ashley Chamberlain, Paralegal — County Attorney  
Board Memo 3.12.24.pdf  
Attachments:  
g. State Historical Fund Grant Application for Miksch-Helmer Cabin Restoration in the  
Amount of $117,341.00 and a County Contribution of $39,114.00.  
Brittany Cassell, Curator — Department of Community Development  
Staff Report - 2024 SHF Grant Application - Miksch Helmer Cabin  
Attachments:  
h. State Historical Fund Grant Application for Douglas County Rockshelter Excavation Project  
in the Amount of $250,000.00 and a County Contribution of $10,000.00.  
Brittany Cassell, Curator — Department of Community Development  
Staff Report - 2024 SHF Grant Application - Rockshelter  
Attachments:  
i. State Historical Fund Grant Application for Site 5DA.265 in the Amount of $15,000.00 and a  
County Contribution of $1,500.00.  
Brittany Cassell, Curator — Department of Community Development  
BCC Staff Report - 2024 SHF Grant Application - Site 5DA.265  
Attachments:  
j. Public Contract for Services for Trail and Trailhead Maintenance on All Open Space  
Properties in the Amount of $350,000.00.  
Dan Dertz, Director of Open Space & Natural Resources — Open Space  
BOCC Agenda Item - PCS Timberline Trailcraft  
Attachments:  
k. Public Contract for Services with MW Golden Constructors, LLC, for Maintenance of  
County Open Space Properties in the Amount of $150,000.00  
Dan Dertz, Director of Open Space & Natural Resources — Open Space  
BOCC Agenda Item - March 12 - PCS for MW Golden Constructors  
Attachments:  
l. Public Contract with Fireside Masonry & Construction, Inc., for Services for Maintenance of  
County Open Space Properties in the Amount of $150,000.00  
Dan Dertz, Director of Open Space & Natural Resources — Open Space  
BOCC Agenda Item - Misc. Contractor Services PCS Fireside  
Masonry & Construction  
Attachments:  
m. Amendment to Intergovernmental Agreement with Health Care Policy and Financing for  
Medicaid Incentives for SFY23-24 to Increase the Amount from $133,838.56 to  
$137,067.31.  
Erin Johnson, Manager, Self-Sufficiency & Family Support — Sheriff  
HCPF Amendment SFY24  
Attachments:  
n. Cornerstone License Renewal for 2024 in the Amount of $190,308.23.  
Mike Wise, Sr. Manager Application Services — Information Technology  
Cornerstone 165,109.57 3 YEAR Agreement FE  
Cornerstone QUOTE 15143.50 Q78391 Licenses  
03.27.24 Cornerstone 175,164.73 inv20004227  
Cornerstone 2023 170062.86 Renewal Letter  
Attachments:  
o. Contract with Circular Edge JD Edwards CNC Managed Services in the Amount of  
$126,000.00.  
Mike Wise, Sr. Manager Application Services — Information Technology  
Circular Edge SOSA 2024-3 126,000 JDE CNC and DBA Support  
Attachments:  
p. Beacon Audio Visual System for the New 23rd District Attorney Office Conference Room in  
the Amount of $205,338.74.  
Jim Brown, Chief Technology Officer — Information Technology  
Beacon SOSA 2024-028 205338.74 DA23 - 2  
Attachments:  
q. 2024 Amendment #7 to Public Contract for Services with The Hartford Life and Accident  
Insurance Company in Amount of $1,172,960.00.  
Cristy Cobb, Benefits Manager — Human Resources  
The Hartford - 7th Amendment Jan 2024 SIGNED  
Attachments:  
r. 2024 Public Contract for Services with WEX Health, Inc. in the Annual Amount of  
$28,000.00. with a Maximum Contract Liability of $238,000.00.  
Cristy Cobb, Benefits Manager — Human Resources  
WEX JAN 2024 Signed  
Attachments:  
s. Contract with The National Council for Mental Wellbeing for Mental Health First Aid  
Training in the Amount of $351,600.00.  
Laura Ciancone, Mental Health Initiative Coordinator — County Administration  
CDHS BHA 1281 CIG Grant Subcontract National Council  
Exhibit E MHFA Certification and Instructor RFQ64-23  
Attachments:  
Exhibit D RFQ64-23 Response from National Council for Mental  
Wellbeing  
State of Colorado Department of Human Services Contract  
t. Purchase Order to Summit Body Works for a Ttotal of $195,500.00 under Sourcewell  
Contract RFP #091521.  
Brian Franklin, Fleet Services Manager — Facilities and Fleet & Emergency Support  
Services  
Summit Bodyworks Quote  
Attachments:  
National Auto Fleet Contract 091521  
ARPA 2024-3024 Agreement  
u. Purchase Orders from the General, LEA, and Sheriff’s Office Safety & Mental Health Funds  
to Motorola Solutions, Inc. for a Total Amount of $184,624.33.  
Brian Franklin, Fleet Services Manager — Facilities and Fleet & Emergency Support  
Services  
QUOTE-2526381 DOUGLAS COUNTY APX 8500 021424  
Motorola Contract 042021 (1)  
Attachments:  
v. Purchase Order to Lighting Accessory & Warning Systems in the Amount of $874,398.65  
under Douglas County IFB #059-23.  
Brian Franklin, Fleet Services Manager — Facilities and Fleet & Emergency Support  
Services  
Laws Estiamte_22568_Unmarked Traffic Tahoe  
Laws Estimate_19055_Open Space F350  
Laws Estimate_20315_OEM F250  
Attachments:  
Laws Estimate_21428_Patrol Tahoe  
Laws Estimate_21733_Patrol F150  
Laws Estimate_22373_Patrol Interceptor  
Laws Estimate_22437_K9 Tahoe  
Laws Estimate_22556_Unmarked Traffic Durango  
Laws Estimate_22557_Admin Interceptor  
Laws Estimate_22561_Invest F150  
Laws Estimate_22562 Command Tahoe  
Laws Estimate_22589_CSI F150  
Laws Estimate_22596_Coroner F150  
Laws Estimate_22626_Unmarked Interceptor  
IFB #059-23 Bid Award_LAWS  
w. Purchase Order to TransWest Truck Trailer RV Utilizing Pricing Under Sourcewell Contract  
#060920-NAF in the Amount of $1,264,427.00.  
Brian Franklin, Fleet Services Manager — Facilities and Fleet & Emergency Support  
Services  
DOUGLAS PLOW 47X EZ TRAC  
DOUGLAS PLOW 49X EZ TRAC  
DOUGLAS PLOW 49X  
Attachments:  
National Auto Fleet Contract 060920  
x. Award of Public Contract for Services to Lighting, Accessory & Warning Systems in  
Response to IFB #059-23 for Fleet Emergency Lighting and Law Enforcement Equipment  
Upfitting Services in the Amount of $1,000,000.00.  
Brian Franklin, Fleet Services Manager — Facilities and Fleet & Emergency Support  
Services  
2023 Douglas County-PCS-LAWS_121223  
Attachments:  
y. Fourth Amendment of Contract to Sandoval Elevator Company LLC. for 2024 Scheduled  
Elevator Maintenance Services to Douglas County Locations per Award of IFB #050-20 in  
the Amount of $32,976.00.  
Troy Bahr, Facilities Manager — Facilities and Fleet & Emergency Support Services  
4th Amendment PCS Snadoval Elevator Co  
Attachments:  
z. Public Contract for Services and Purchase Order with Sandoval Elevator Company, LLC to  
Complete Operating System Modernizations for Four Elevators at the Robert A. Christensen  
Justice Center in the Amount of $563,325.00.  
Troy Bahr, Facilities Manager — Facilities and Fleet & Emergency Support Services  
Douglas County Justice Center Elevator Modernization as presented  
by Sandoval Elevator Company Updated 2.12.24  
Sandoval_Bid 050-20 Response  
Attachments:  
2024 Douglas County-Construction-Sandoval Elevator  
Company_02242024  
aa. Construction Contract and Purchase Order to Strong Contractors for Phase IV Roof  
Replacement Project at the Robert A. Christensen Justice Center. Award IFB #027-22 in the  
Amount of $198,500.00.  
Troy Bahr, Facilities Manager — Facilities and Fleet & Emergency Support Services  
UPDATED - PROPOSAL – Justice Center EPDM Coating – Phase 4  
Site Map RA Christensen Justice Center Roofing Phase IV  
Attachments:  
Douglas County-Construction-_Stong Contractors JC EODM Coating  
Phase 4_022424  
ab. Purchase Order to Swank Family Properties, LLC for a Total Sum of $101,368.74 per the  
Ground Lease Agreement Dated April 1, 2015.  
Tim Hallmark, Facilities, Fleet, & Emergency Support Services — Facilities and Fleet &  
Emergency Support Services  
Swank Ground Lease Escalation Schedule_Lease Agreement_2024  
Lease Payment Voucher_Sign Docusign combined  
Attachments:  
ac. Purchase of Construction Materials to be Used for Road Maintenance Operations in 2024  
Daniel Roberts, Assistant Director, Operations — Public Works Operations  
Road Material Extensions  
Attachments:  
ad. Amendment No. 1 to the Electronic Waste Recycling Program Contract with Techno Rescue,  
LLC for an Amount Not to Exceed $80,000.00.  
Dan Roberts, Assistant Director, Operations — Public Works Operations  
Amendment 1 to create new PO - Techno Rescue - Electronic Waste  
Recycling Prog - Dan Roberts  
Attachments:  
ae. Castle Rock Microwave - PCTel Seehawk Monitor - Funding Provided by  
DCECA/DCETSA in the Amount of $256,258.50.  
Jeff Vaughn, Radio System Supervisor — Sheriff  
DCSO - PCTel SeeHawk Monitor 2024_Feb  
Attachments:  
af. 2023 SWAT Medic Invoice in the Amount of $100,000.00.  
Dan McMillan, Captain — Sheriff  
2023 SWAT Medic Invoice for BOCC Approval 030524  
Attachments:  
ag. 2023 FY SCAAP Funding Award Acceptance in the Amount of $154,896.00.  
Myra Buys, Captain — Sheriff  
Initial Award Package_15PBJA-23-RR-05570-SCAA_021418  
Attachments:  
ah. Quitclaim Deed from Dyno Nobel Inc., Regarding Right-of-Way for the Moore Road  
Cul-de-Sac Widening Project, in the Amount of $15,000.00.  
Dirk Zender, Real Property Acquisition Specialist II — Department of Public Works  
Engineering  
Dyno Nobel QCD Moore Rd ROW  
Attachments:  
ai. Quitclaim to the Town of Castle Rock of Any Interest Douglas County May Have in an  
Approximately 0.47-Acre Tract of Land Located Adjacent to Territorial Road.  
Dirk Zender, Real Property Acquisition Specialist II — Department of Public Works  
Engineering  
Agenda Territorial Rd ROW to CR2  
Attachments:  
aj. Acceptance of Special Warranty Deed and Temporary Construction Easement from the  
Pauline Ayers-Menk Revocable Living Trust, Dated September 13, 2010, Regarding  
Right-of-Way for the Hilltop Road Improvement Project, in the Combined Amount of  
$61,600.00; Douglas County Project Number CI 2020-029.  
Dirk Zender, Real Property Acquisition Specialist II — Department of Public Works  
Engineering  
Hilltop Rd Ayers-Menk Trust SWD  
Hilltop Rd Ayers-Menk Trust TCE  
Attachments:  
ak. Acceptance of Special Warranty Deed, Permanent Slope and Drainage Easement and  
Temporary Construction Easement from Hans P. Prorok Regarding Right-of-Way for the  
Hilltop Road Improvement Project, in the Combined Amount of $106,500.00; Douglas  
County Project Number CI 2020-029.  
Dirk Zender, Real Property Acquisition Specialist II — Department of Public Works  
Engineering  
Hilltop Rd Prorok PSDE  
Hilltop Rd Prorok SWD  
Hilltop Rd Prorok TCE  
Attachments:  
al. Road Closure Request for Roxborough Park Road to Facilitate the Construction of Sterling  
Ranch Filing 7A Infrastructure and to Relocate a Portion of Roxborough Park Road, Douglas  
County Project Number DV 2023-410.  
Brad Jackson, PE — Department of Public Works Engineering  
Sterling Ranch Filing 7A Roxborough Park Road Closure  
Request_2024-02-13  
Attachments:  
(draft) Resolution for Temp Road Closure Roxborough Park Road  
Final Version 3.6.24  
am.Award of a Public Contract for Services for the 2024 On- Call Arborist Services to Knothead  
Tree and Lawn Care in the Amount of $250,000.00, Douglas County Project Number CI  
2024-005.  
Keith Burke, Engineering Inspector IV — Department of Public Works Engineering  
COMBINED ARBORIST PCS  
Attachments:  
SOQ Ranking_Summary for 2024 On-Call Arborist Services  
an. Settlement Payment in the Amount of $350,000.00.  
Kelly Dunnaway, Deputy County Attorney — County Attorney  
Logan Settlement Agreement  
Attachments:  
3.  
Regular Agenda  
a. Resolution Directing the County Attorney to Pursue Legal Action to Permit the County to  
Fully Cooperate with Federal Law Enforcement.  
Dru Campbell, Office Manager — County Administration  
Resolution to Challenge AntiICE laws  
Attachments:  
b. An Ordinance to Limit the Unloading of Commercially Transported Passengers in  
Unincorporated Douglas County, Colorado.  
Jeffrey Garcia, County Attorney — County Attorney  
Draft Ord Busing Limitation  
Attachments:  
4.  
Citizen Comments / Organization Comments - If Time Permits  
•
•
At this time, you are welcome to comment about any topic other than those that appeared on  
today’s agenda. This is an opportunity to share your thoughts and ideas with us.  
Please state your name and where you reside prior to making comments. You will have up  
to 3 minutes.  
•
•
Obscenity and any comments calling for criminal or violent action are prohibited.  
Commissioner comments, if any, will follow all citizen comments.  
5.  
6.  
7.  
Commissioner Comments  
Other Business  
County Manager  
a. County Manager Report.  
County Manager Report 3.12.24  
Attachments:  
Adjournment  
**The Next Business Meeting Will be Held on Tuesday, March 26, 2024 @ 1:30 p.m.**  
8.