BOARD OF COUNTY COMMISSIONERS BUSINESS MEETING  
TUESDAY, APRIL 8, 2025  
AGENDA  
Tuesday, April 8, 2025  
Invocation – Darrin Kessler  
1:30 PM  
1:30 PM  
Hearing Room  
1.  
Call to Order  
a.  
b.  
c.  
Pledge of Allegiance  
Attorney Certification of Agenda  
Commissioners Disclosure for Items on This Agenda  
2.  
Ceremonies/Proclamations  
a. Resolution Proclaiming April as Child Abuse Prevention Month.  
Nicole Adams, Assistant Director of Protection Programs — Human Services  
The Board of County Commissioners will consider a resolution proclaiming April 2025 as  
Child Abuse Prevention Month in Douglas County. This proclamation emphasizes the  
importance of fostering safe, nurturing environments for children and recognizes the  
community’s collective responsibility in preventing child abuse and neglect.  
Attachments:  
3.  
Consent Agenda  
a. Approval of Minutes from Special Business Meeting on March 25, 2025.  
Attachments:  
b. Approval of Business Meeting Minutes from March 25, 2025.  
Attachments:  
c. Approval of Land Use Minutes from March 25, 2025.  
Attachments:  
d. Approval of Vouchers April 1, 2025  
Andrew Copland, Director of Finance — Finance Department  
The attached printout lists vouchers and electronic funds transfers requiring Board approval.  
Vouchers  
$ 5,370,844.53  
Electronic Funds Transfers  
Handwritten Checks  
Purchasing Card Charges  
Election Judges  
$
$ 1,097,483.70  
$
$
TOTAL:  
$ 6,468,328.23  
All vouchers, electronic fund transfers, and election judge payments have been approved and  
signed by a department authorized signer or an elected official. The department authorized  
signer or an elected official acknowledges the item or service is within the approved  
budgetary spending authority (Colorado Revised Statutes Title 29, Article 1) and is pursuant  
to Douglas County policies.  
Attachments:  
e. Approval of Vouchers April 8, 2025  
Andrew Copland, Director of Finance — Finance Department  
The attached printout lists vouchers and electronic funds transfers requiring Board approval.  
Vouchers  
$ 1,752,627.04  
$
Electronic Funds Transfers  
Handwritten Checks  
Purchasing Card Charges  
Election Judges  
$
$
$
101,964.35  
TOTAL:  
$ 1,854,591.39  
All vouchers, electronic fund transfers, and election judge payments have been approved and  
signed by a department authorized signer or an elected official. The department authorized  
signer or an elected official acknowledges the item or service is within the approved  
budgetary spending authority (Colorado Revised Statutes Title 29, Article 1) and is pursuant  
to Douglas County policies.  
Attachments:  
f. Tax Increment Revenue Agreement Between Douglas County and the Castle Rock Urban  
Renewal Authority regarding the Brickyard Urban Renewal Plan Over a 25-Year URA  
Period in the Amount of $11,135,169.00.  
Dan Avery, Special Projects Manager — County Administration  
The Castle Rock Urban Renewal Authority (URA) proposes an agreement regarding tax increment  
financing (TIF) within the Brickyard Urban Renewal Plan area. The agreement would allow the  
URA to retain 100% of the property tax increment created by new development over the 25 year life  
cycle of the Brickyard Urban Renewal Plan. The property tax increment generated by the  
development would be used by the URA to partially fund necessary public improvements. The  
agreement is substantively like the financing agreement the County entered into with the City of  
Castle Pines two years ago and the City of Lone Tree last year.  
The proposed Brickyard development under consideration by the Town of Castle Rock would  
redevelop the former Acme Brick plant at 401 Prairie Hawk Drive. The project would include at  
least 530 residential units, a 123-unit hotel, 29,387 SF of restaurant/retail space, and 55,521 SF of  
office or conference space. With Town participation, the project would also include a new 145,000  
SF indoor sports center. As described in Town materials, the project would not be feasible without  
public investment in the form of this Tax Increment Financing in support of necessary infrastructure  
and other Town financing in support of the proposed recreation facility. Absent this redevelopment  
proposal and public support the Town anticipates the site would be used for storage or industrial  
purposes.  
In support of this Tax Increment Revenue Agreement request and as required by statute, the Town  
prepared an Impact Report modeling fiscal impacts to the County from the redevelopment and  
proposed use of tax increment financing. The redevelopment is estimated to generate a County  
property tax increment that would increase from $154,063 in 2027 to $2,104,006 in 2050, totaling  
$11,135,169 over the 25-year life of the URA. Under the proposed TIF agreement, Douglas County  
would forego these revenues, and they would instead accrue to the URA for construction of public  
improvements. The County would continue to receive its existing property tax base from the area,  
estimated at approximately $18,000 annually, totaling $452,000 over the 25-year URA period. The  
impact report indicates that the project will also generate new Douglas County sales tax receipts  
increasing from $73,839 to $361,080 annually, totaling $6.8 million over 25 years. Douglas County  
would retain these future revenues. Updated sales tax estimates received in February based on land  
use plan refinements suggest that County sales tax receipts from this area could be closer to $12.9  
million over a 25 year URA period. With regard to County infrastructure and services, the impact  
report concludes that “Because the entire area will be located within the Town’s municipal  
boundaries, minimal impact on County services is anticipated.”  
Colorado’s urban renewal statutes were amended in 2015 to give counties, school districts, and other  
taxing authorities a larger role in the urban renewal process. Counties are now eligible for  
representation on URA boards, and the statute also now provides a negotiation process regarding  
how much of the future property tax increment generated by a project will be allocated to the urban  
renewal area. This proposed agreement is the mechanism by which the Town and County agree on  
allocation of property tax increment generated by the development. Under statute, if an agreement  
cannot be reached a mediation process may ensue.  
Attachments:  
g. Beneficiary Agreement Between Covered Colorado and Douglas County in the Amount of  
$150,000.00.  
Dan Avery, Special Projects Manager — County Administration  
The request is for approval of a beneficiary agreement between Douglas County and the  
Covered Colorado in the amount of $150,000. Covered Colorado is a nonprofit corporation  
providing services to victims of sex trafficking at its Care and Education Center in Parker as  
well as in secure residential locations. Funding provided under this agreement will come  
from accrued interest earned on the County’s American Rescue Plan Act (ARPA) funds.  
Funding will benefit the organization in three primary ways: transportation, security, and  
operational support. Funds for transportation will be used to acquire a 12-passenger van to  
transport clients to medical appointments, job training, and counseling sessions. Funds for  
security will be used for security system upgrades and cameras at the organization’s Care and  
Education Center. Operational support will fund basic client needs, therapy materials, and  
grant-writing support. Funds will be expended by the beneficiary by December 31, 2026.  
Covered Colorado will be responsible for submission documentation of expenditures and an  
annual report at the end of each calendar year describing how the funds were used, number of  
clients served, and other performance metrics appropriate to demonstrate public benefit.  
Attachments:  
h. Following the Recommendation of Assessor’s Office to Settle BAA Appeal.  
Jeff Garcia, County Attorney — County Attorney  
The Assessor's Office has requested a reduction in value for the following property. The  
values of the subject property has been appealed from the Board of County Commissioners  
(“BOCC”) sitting as the Douglas County Board of Equalization (“BOE”) to the State Board  
of Assessment Appeals (“BAA”). This case may not be settled without approval of the  
BOCC. The Attorney's Office will need settlement authority from the BOCC before signing  
the stipulation with the taxpayer. The information in this memo is a summary of the  
settlement justification offered by the Assessor's Office.  
Attachments:  
i. Fee Waiver Request in the Amount of $250.00 for Fishing Event and Parking at Rueter-Hess  
Reservoir on April 19, 2025.  
Steve Shoultz, CPRE, Assistant Director of Parks, Trails & Building Grounds — Department  
of Community Development  
The request is for a fee waiver in the amount of $250 from Journey Church for the parking  
fees at Rueter-Hess Reservoir for their Fishing Event on April 19, 2025.  
Attachments:  
j. Grant Agreement for Vehicle Purchase Between Douglas County and Castle Rock Senior  
Activity Center in the Amount of $180,000.00.  
Jennifer D’Ambrosio — Community Services  
This request is for approval of the Grant Agreement for vehicle purchase between Douglas  
County and Castle Rock Senior Activity Center (CRSAC) in the amount of $180,000. The  
funds will be used to purchase two minivans and one 10-passengerbus, which will provide  
transportation services to Douglas County residents aged 60 and over for at least five years.  
This agreement requires a 20%match by CRSAC. Douglas County will reimburse up to 80%  
of the vehicle cost.  
Attachments:  
k. 2025 Amendment to Public Contract for Services with United Healthcare Services Inc. in the  
Amount of $25,670,000.00.  
Cristy Cobb, Benefits Manager — Human Resources  
The attached annual amount represents the 2025 agreement for claims administration of the  
employee Health Insurance programs.  
Attachments:  
l. Colorado Department of Human Services, Behavioral Health Administration Child, Youth  
and Family Behavioral Health Services Grant Amendment to Extend the Term for One  
Additional State Fiscal Year, July 1, 2025 Through June 30, 2026.  
Laura Ciancone, Douglas County Mental Health Division Manager — County  
Administration  
Douglas County is the recipient of a State American Rescue Plan Act (ARPA) grant for Child, Youth  
and Family (CYF) Behavioral Health Services administered and managed by the state Behavioral  
Health Administration (BHA). The Board of County Commissioners approved a CYF grant contract  
extension with the BHA for state fiscal year 2025 at the June 11, 2024 business meeting marking the  
second state fiscal year that the County accepted CYF grant funding The item before the Board is a  
contract amendment to extend the term for a third state fiscal year from July 1, 2025 through June  
30, 2026. No additional funds are allocated. All unspent funds from the current state fiscal year 2025  
will roll into the next.  
The CYF grant has supported the development, implementation and evaluation of the Youth Care  
Compact (YCC) Pilot. The YCC serves children, youth and families living with mental health  
conditions, substance use disorders, intellectual and/or developmental disability/delay (IDD), and  
unmet basic needs who need help navigating the complexities of the mental/behavioral health  
systems of care and social services networks.  
With this extension, the County will continue to provide and implement the following:  
·
One FTE Youth Care Compact Navigator in the Mental Health Division of the Department  
of Human Services  
·
Part of a Youth and Family Dyad, a case manager and peer recovery specialist team to  
support families working with YCC  
·
·
·
An evaluation of the YCC program  
Client flex funds  
Care coordination trainings for staff and the system of care that supports the YCC program  
This grant contains a small amount of federal State and Local Fiscal Recovery Funds (SLFRF), and a  
larger portion of State General Funds and requires a 5% cash match which the County will meet  
through the General Fund.  
Attachments:  
m. Contract with McLaughlin Counseling LLC for Child Welfare Services in the Amount of  
$980,000.00.  
Ruby Richards, Director — Human Services  
The Department of Human Services (Department) released Request for Qualifications  
#043-22 Human Services Client and Staff Services and McLaughlin Counseling LLC was  
identified as a preferred vendor following qualifications review. This contract outlines  
services that will be provided to Child Welfare involved clients and families. Family time  
services for Child Welfare involved families is the most frequently utilized service as it is a  
statutory right for parents to continue to have contact with their children.  
Attachments:  
n. Contract with Savio House for Child Welfare Core Services.  
Ruby Richards, Director — Human Services  
This Master Service Agreement (MSA) and Scope of Services Agreement (SOSA), provide  
Child Welfare involved clients and families with core services. The Department of Human  
Services (Department) released Request for Qualifications (RFQ) #043-22 Human Services  
Client and Staff Services and Savio House was identified as a preferred vendor following  
qualifications review.  
Attachments:  
o. Harris Corrections PreTrial360 Software Implementation Project Amendment In the Amount  
of $72,765.00.  
Mike Wise, Sr. Manager Application Services — Information Technology  
Extend contract term and add custom software development and product enhancements to the  
scope of work required to implement the PreTrial360 software as a replacement for legacy  
Community Justice Management System software. The total request is for $72,765.00  
budgeted from the Technology Fund: 800900.  
Attachments:  
p. Circular Edge- JD Edwards CNC Managed Services in the Amount of $126,000.00.  
Mike Wise — Information Technology  
Contract with Circular Edge, LLC. in the amount of $126,000.00 to provide IT CNC  
Managed Support Services for JD Edwards. Funding has been allocated from the  
maintenance budget 18900.444500  
Attachments:  
q. BridgeView IT Support Services Contracts in the Amount of $97,760.00 with a Cumulative  
Spend of $200,000.00 for 2025.  
Jim Brown, Chief Technology Officer — Information Technology  
BridgeView IT, Inc. provides staffing services for the Information Technology Department.  
Scope of Service Agreement 2025-17 and 2025-18 are contracts to fill two I.T. Support  
Services positions. We are requesting Board approval to encumber $97,760.00 which takes  
the cumulative yearly spend with Bridgeview to over $200,000 in 2025. The funds have  
been budgeted out of the I.T. General Fund: 18100.  
Attachments:  
r. Construction Contract Amendment with Kraemer North America, LLC for Change Order 1A  
for an Amount not to Exceed $5,448,001.81 for the US Highway 85 (Highlands Ranch  
Parkway to Dad Clark Gulch) Widening Project, Douglas County Project Number CI  
2022-021, CDOT Project Number STU 0852-118 (23474).  
Arthur E. Griffith, Transportation CIP Manager — Department of Public Works Engineering  
September 20, 2022, Douglas County Board of County Commissioners awarded Kraemer  
North America, LLC (KNA) a construction contract for an amount not to exceed  
$101,284,008.09 to widen and reconstruct US 85 between Highlands Ranch Parkway and  
Dad Clark Gulch which is located less than a half mile north of County Line Road. Through  
the most recent progress payment application, ending February 25, 2025, KNA has  
completed $96,459,246.39 and KNA is 78 days ahead of their scheduled September 29,  
2025, completion date.  
As of December 16, 2024, Douglas County has received State and Federal reimbursement  
payments totaling $33,223,000 and has already collected approximately $15,000,000 from  
the developers in the Chatfield Basin for this project.  
Change Order 1A for $5,448,001.81 represents approximately 5.4% of the original contract  
amount; and this change order is required in order to for KNA to complete the County’s US  
85 project. A majority of the additional costs for Change Order 1A is directly related to  
utility issues and providing a safer construction work zone that benefits both the traveling  
public and the various contractors’ employees.  
As part of this change order, the project incurred an additional $2,046,200 for having to  
locate multiple utilities in conflict with the proposed improvements, and an additional  
$616,000 for providing more Uniform Traffic Control (Douglas County Deputy Sheriffs) and  
$856,754 for additional railroad flagging hours, and $362,160 for providing an additional  
10,060 linear feet of temporary concrete barrier; and $616,975 for 667 more days of  
providing truck mounted temporary mobile attenuators over the past 30 months. See the  
attachment for a complete list of additional costs for this change order.  
Funding is set aside for this Construction Contract Amendment to KNA for Change Order  
1A as follows:  
$948,001.81 from Fund 230, Business Unit 800308.467400  
$4,500,000.00 from Fund 230, Business Unit 800998.467400  
Attachments:  
s. Public Contract for Services for Selection and Design of the Gateway Monument Signage  
Project to Cushing Terrell in the Amount of $143,640.00, Douglas County Project Number  
CI 2024-029.  
Daniel R. Roberts, P.E., Assistant Director, Operations — Department of Public Works  
Engineering  
Background Information:  
One of the County’s 2025 priorities is the installation of entry signage on state highways on  
the County boundary, along with design and construction of iconic entry monuments on I-25  
at the north and south Douglas County limits. This contract will engage a consulting firm to  
assist the County in selection and design of the entry monuments on I-25. (Other entry  
signage will be installed by Public Works Traffic Operations staff).  
Consultant Selection Process:  
A scope of work for this project was advertised on Bidnet, requesting that proposals to  
perform the work be provided. Proposals were received from four firms (Arapahoe Sign  
Arts, Cushing Terrell, DaVinci Sign Systems, and Schlosser) and were evaluated and ranked  
by Amy Strouthopoulos (Public Works), Jeanette Bare (Community Planning and  
Development), Steve Koster (Community Planning and Development) and Maisie Wingerter  
(Public Affairs). Based on this evaluation and ranking, Cushing Terrell is being  
recommended to perform this work.  
The team recommends entering into an initial design contract with Cushing Terrell for an  
amount not to exceed $143,640.00. The contract end date will be December 31, 2026.  
Funding in the full amount of $143,640.00 will come from Business Unit 800100, Fund 200.  
Attachments:  
t. Construction Contract with Lighthouse Transportation Group for the Kendrick Castillo  
Way/Plum Valley Lane Intersection Signal Project, in the Amount of $912,345.50, with an  
Additional $136,000.00 as a Contingency Fund, for a Total of $1,048,345.50, Douglas  
County Project Number TF 2021-026.  
Karl Lucero Engineer III — Department of Public Works Engineering  
This project consists of installing a new traffic signal and making upgrades to meet current  
ADA requirements at the intersection of Kendrick Castillo Way and Plum Valley Lane.  
Bids were accepted on Tuesday, February 18, 2025, at 2:00 p.m. Six (6) bids were accepted  
and read. Sturgeon Electric Company Inc. was the low bidder, but after review of their bid  
documents it was determined that they did not submit a complete bid and was rejected. The  
next low bid submitted by Lighthouse Transportation Group has been reviewed and  
determined to be in compliance with Douglas County’s contract requirements.  
Bid results are as follows:  
CONTRACTOR  
Sturgeon Electric Company Inc.  
Lighthouse Transportation Group  
Adiona Transportation Solutions, LLC  
Morton Electric Inc.  
TOTAL BID  
$ 912,345.50  
$ 991,500.59  
$ 874,849.00  
$ 988,110.14  
$ 1,083,483.51  
Advance Electrical Contracting  
RDZ Build  
Engineer’s Estimate  
Average of Six (6) Bidders  
$ 1,301,291.00  
$ 1,151,480.00  
$ 1,025,263.29  
Staff is recommending entering into a Construction Contract with Lighthouse Transportation  
Group for the amount of $912,345.50, for the Kendrick Castillo Way/Plum Valley Lane  
intersection Signal Project.  
Staff also recommends approval of an additional $136,000.00 (approximately 15% of the Bid  
Amount) as a contingency fund. The total amount of the contract, including contingency, is  
$1,048,345.50.  
Funding for this project will come from Business Unit 800833.473800, in Fund 230, for the  
amount of $1,048,345.50.  
Attachments:  
u. Acceptance of Special Warranty Deed from Diocese of Colorado Springs Regarding  
Right-of-Way for the East Parker Road and Miller Road Intersection Improvement Project, in  
the Amount of $500.00; Douglas County Project No. CI 2025-003.  
Dirk Zender, Real Property Acquisition Specialist II — Department of Public Works  
Engineering  
The County is preparing to construct asphalt over lay improvements along East Parker Road  
east of the Town of Parker as part of its annual pavement management program. As part of  
the asphalt over lay improvements, the County will also widen the East Parker Road and  
Miller Road Intersection and install a raised island on the south side of the intersection to  
improve site distance problems on Miller Road as it approaches East Parker Road (the  
“Project”). In order to construct and maintain the Project improvements, the County needs to  
acquire approximately 146 sq. ft. of additional roadway right-of-way from a parcel of real  
property owned by the Diocese of Colorado Springs which houses the Ave Maria Catholic  
School (“Ave Maria”). County staff has discussed the Project with Ave Maria and reached  
agreement on the acquisition of the right-of-way needed to construct the Project.  
Attachments:  
4.  
Regular Agenda  
a. Construction Contract with RME Ltd., LLC dba Elite Surface Infrastructure. for the Hilltop  
Road Improvements Project - Segment 1, for the amount of $14,435,665.80, Douglas County  
Project # CI 2020-029  
Benjamin Pierce, P.E., Capital Improvements Supervisor — Department of Public Works  
Engineering  
The County intends to construct improvements to the existing Hilltop Road, between Legend  
High School and the Crestview Drive/Village intersection on Hilltop Road. The project will  
consist of widening and realigning Hilltop Road within the project limits. The new roadway  
will be widened to four-lanes with curb and gutter, and a raised median. A roundabout will  
be constructed at the Crestview Drive/Village Road intersection on Hilltop Road, replacing  
the existing two-way stop-controlled intersection. Additionally, this project also includes a  
new storm sewer system that will outlet into permanent water quality ponds located adjacent  
to the roadway. The project was advertised with alternate bid schedules for asphalt and  
concrete pavement. Schedule A was for asphalt, and Schedule B was for concrete pavement.  
On February 10, 2025, Douglas County Public Works Engineering solicited bids for the  
Hilltop Road Improvements Project - Segment 1. Alternate bid schedules for asphalt and  
concrete pavement were required for contractors to provide bids for. Six (6) bids were  
electronically delivered via Rocky Mountain BidNet on March 11, 2025, as was stipulated in  
the bid documents. The County elected to bid the project to solicit bids from each contractor  
for both asphalt pavement (Schedule A) and concrete pavement (Schedule B). Bid results are  
as follows:  
CONTRACTOR  
SCHEDULE A BID  
RME Ltd., LLC dba Elite Surface Infrastructure  
$14,435,665.80  
WW Clyde  
Capital  
$16,575444.00  
$17,114,318.65  
Castle Rock Construction Company  
American West Construction, LLC  
FNF Construction, Inc.  
$17,415,853.78  
$17,694,250.00  
$17,863,957.70  
Engineer’s Estimate  
$21,567,968.00  
SCHEDULE B BID  
CONTRACTOR  
Castle Rock Construction Company  
WW Clyde  
$16,841,764.38  
$18,591,718.00  
RME Ltd., LLC dba Elite Surface Infrastructure  
$19,610,473.85  
$19,917,507.75  
$20,024,985.05  
$20,183,622.35  
FNF Construction, Inc.  
American West Construction, LLC  
Capital  
Engineer’s Estimate  
$21,637,987.00  
Engineering staff considers RME Ltd., LLC dba Elite Surface Infrastructure to be the lowest  
responsive and responsible bidder for Schedule A - Asphalt Pavement. The recommendation  
to select the low bidder for asphalt pavement is based on the overall lower cost, which is  
significant at almost $2.5 million in savings compared to the concrete pavement option.  
Engineering staff recommends approval of a construction contract to RME Ltd., LLC dba  
Elite Surface Infrastructure for an amount not to exceed $14,435,665.80.  
Funding for this construction contract is set aside in the following Business Units (BU), as  
follows:  
$13,000,000.00 in Fund 235, BU 801514  
$1,435,665.80 in Fund 230, BU 800156  
Attachments:  
b. Public Contract for Services with Several Vendors for 2025 Aviation Wildland Fire Support.  
Thomas Kenny, Emergency Service Manager — Facilities and Fleet & Emergency Support  
Services  
As a result of ongoing dry conditions in and around Douglas County, coupled with limited  
air resources in the region for the purpose of wildland fire suppression, the Douglas County  
Office of Emergency Management is requesting approval to enter into contracts with several  
vendors utilizing “Call When Needed” service options. The Office of Emergency  
Management seeks approval for public service contracts with the following vendors:  
10 Tanker Air Carrier, LLC  
HeliQwest International  
Trans Aero LTD  
Contracts will take effect on April 10, 2025, and expire on December 31, 2025.  
Attachments:  
c. Adoption of Ordinance No. O-025-001, an Ordinance for the Regulation of Traffic and  
Parking, Repealing all Ordinances and Resolutions in Conflict Therewith, and Providing  
Penalties for Violation Thereof, on First Reading.  
Commander Alan Stanton — Sheriff  
The Sheriff’s Office has recommended that the Board Adopt Ordinance No. O-025-001,  
which incorporates the new provisions set forth Ordinance pertaining to Commercial and  
Recreational Vehicles in Highly Urbanized Areas in the Douglas County.  
Attachments:  
d. Heroes Hall Lease.  
Jeff Garcia, County Attorney — County Attorney  
Lease for veteran services facility at Douglas County Fair Grounds.  
Attachments:  
e. Resolution Opposing Colorado Senate Bill 2025-03.  
Jeff Garcia, County Attorney — County Attorney  
Attachments:  
5.  
Citizen Comments / Organization Comments - If Time Allows  
At this time, you are welcome to comment about any topic other than those that appeared on  
today’s agenda. This is an opportunity to share your thoughts and ideas with us.  
Please state your name and where you reside prior to making comments. You will have up  
to 3 minutes.  
Any Disruptive behavior, such as impeding officials, refusing to leave when asked, or  
attempting to disrupt the meeting, may result in criminal charges  
Commissioner comments, if any, will follow all citizen comments.  
6.  
7.  
8.  
Commissioner Comments  
Other Business  
County Manager  
a. County Manager Report.  
Attachments:  
Adjournment  
**The Next Business Meeting Will be Held on Tuesday, April 22, 2025 @ 1:30 p.m.**  
9.